VALA’s Privacy Policy

VALA Group Oy Client Acquisition Registry

Name of the Registry: VALA Group Oy Client Acquisition Registry
Last updated: 6.3.2024

1. Registry holder

VALA Group Oy
Erottajankatu 11 B 9
00130 Helsinki

2. Point of contact

All questions related to the registry can be sent via email to: office@valagroup.com

3. Purpose of the registry

The data stored to the registry file are used for VALA Group Oy’s sales purposes. The data are used for acquiring and contacting new customers. The registry is also used for sharing content produced by VALA Group Oy to prospects.

4. Description of the group of data subjects and the contents related to them

The following sources are used to collect data to the registry file:

• VALA Group’s database of its customers
• VALA Group’s web pages when visitor inputs his/her data to a data form (e.g. contact form, material download form) or he/she subscribes to a newsletter
• Other publicly available sources such as social media, newspapers and news.

The following data is inputted to the registry file:

• Basic personal information (name and contact information)
• Organization and title
• Organizations basic information (name and contact information)
• Other information disclosed by the data subject him/herself

5. Information storage and removal

The information is stored on Pipedrive – a Estonia based CRM solution. Pipedrive is GDPR compliant.

If a data subject wishes data concerning themselves to be removed or corrected from the registry, he/she/they can do so by contacting the information specified in section 2.

The personal data gathered for purposes of the newsletter are stored in the database of Mailchimp, a company operating in the U.S. The storage complies with the requirements set forth by the GDPR and American data privacy law. More detailed information about Mailchimp’s data privacy practices can be found here.

If the data subject wishes data concerning themselves to be removed or corrected from the registry, he/she/they can do so by contacting the information specified in section 2.

6. Third party release of data and transfer of data outside of EU/EEC

Contact information contained in the registry is used as required by customer acquisition purposes within VALA Group Oy only. Information contained in the registry is not released outside of VALA Group.

Prospect data is stored inside the EU/EEC. Pipedrive is fully GRPD compliant.

Prospect data are also submitted via third-party service Mailchimp, which may transfer data outside of the EU/EEA. The storage complies with the requirements set forth by the GDPR and American data privacy law. More detailed information about Mailchimp’s data privacy practices can be found here.

7. Data protection principles

Personal information is handled confidentially within VALA Group Oy. The data can only be accessed by selected persons who require the data for performing their occupational tasks or duties. The data is accessed only for sales and customer acquisition purposes. The registry is fully electronic, and it has been secured reliably using appropriate IT security measures.

VALA Group Oy Recruitment Registry

Name of the Registry: VALA Group Oy Recruitment Registry
Last updated: 7.2.2023

1. Registry holder

VALA Group Oy
Erottajankatu 11 B 9
00130 Helsinki

2. Point of contact

All questions related to the registry can be sent via email to: office@valagroup.com

3. Purpose of the registry

The data stored to the registry file are used for VALA Group Oy’s recruitment purposes. Data are stored of individuals that have applied to an open position or have otherwise shown interest towards the open positions within VALA Group Oy. The data are used to process and evaluate the person’s suitability to the position in question. 

4. Your consent

Your consent to Employee Candidate Data processing by us covers all collecting (also from any third parties or third-party sources relevant for recruitment process) and processing activities for all Employee Candidate Data obtained in connection to the Recruitment Process for the purposes defined in this Statement.

You submit your consent to us by providing us with your Employee Candidate Data either by continuing the use of our online Recruitment Process tool or by contacting us by other means, e.g. by sending us an e-mail. 

Although we do not on our initiative generally collect or process Sensitive Employee Candidate Data, your consent would also cover all collection and processing of Sensitive Employee Candidate Data should the case that require. For instance, if you independently, without our general or specific request, provide us with any Sensitive Employee Candidate Data (e.g. by enclosing any health information as part of your application or curriculum vitae), you will be deemed to have provided us with your separate intentional consent for Sensitive Employee Candidate data processing for the purposes described in this Statement.

You have the right to withdraw your consent at any time. To do so, please contact us with the email office@valagroup.com.

Please note that the withdrawal of your consent will immediately prevent us from taking you into account in the Recruitment Process.

5. Description of the group of data subjects and the contents related to them

Data are collected of persons that:

• Have applied to an open position posted on the VALA website or on other channels
• Have sent and open application to VALA Group Oy
• Have sent other recruitment related questions to VALA Group Oy
• Have submitted their information to a recruitment partner of VALA Group Oy 

The following data are collected:

• Name information;
• Home address;
• Email address;
• Mobile telephone number;
• Curriculum vitae (document);
• Letter of application (document);
• Desired pay;
• Potential internal recommendations;
• Potential external recommendations;
• Internal offering match discussion;
• Minutes of the job interviews;
• Estimation of the employee candidate suitability;
• Employment contract proposal;
• Salary proposal;
• Start date;
• Title/role;
• Agreed benefits;
• Other information that you provide in connection with the Recruitment Process.

6. Information storage and removal

The information is stored, and it can be used for two (2) years after the data have been collected.

If an applicant wishes data concerning themselves to be removed or corrected from the registry during this time, he/she can do so by contacting the information specified in section 2.

Personal information (name, contact details, descriptions of desired position and duties and/or descriptions of personal qualities) inputted by the applicant themselves is stored through Teamtailor – a Sweden based applicant tracking system. 

7. Data protection principles

Personal information is handled confidentially within VALA Group Oy. The data can only be accessed by selected persons who require the data for performing their occupational tasks or duties. The data accessed only for recruitment purposes. The registry is fully electronic, and it has been secured reliably using appropriate IT security measures.